This Case study was selected at random and is an actaul audit conducted late in 2015.    

TOTAL CURRENT MONTHLY EXPENSES : $ 2099.69

TOTAL PROPOSED MONTHLY EXPENSES : $ 1692.11

Upgrades:

  1. Updated existing office equipment added 2 remote offices with multifunction devices full onsite service and warranty 
  2. Expanded phone system to hosted PBX increased functionality, remote office connectivity unlimited long distance in 52 countries - full service and support unlimited lines.
  3. Increases Internet connectivity by aggregate bonding from a 10 / 10 Mbps Speed to 100 / 20 Mbps
  4. Upgraded Computing equipment for all staff with top of the line developer / gaming computers dual monitors and 3 new Microsoft Surface Pro's for the sales staff.                                                                              

    New Computing Equipment

    QTY 3 - Microsoft Surface Devices with Accessories 

    QTY 7Apache Pro - 17.3" - Core i7 5700HQ

    QTY 12 - ViewSonic VA2409 - LED monitor - 24“

Although details may vary between each business the same issues are present in each and every office due to the Shift to Digital -

See the True Story Video 

Current Office Environment:  

10 Employee office working in an open concept loft environment for collaboration as App Developers. 

 

Office Equipment Technology

- Networked office printer device ( Canon IRC2020 - Copier / Printer / Scan to Desktop

  • Lease ( 66 Mo Lease Paid QTR $435 - Represented Monthly $ 145 / mo)
  • Serivice Expenses ( Approx 1 K Colour Copies / Mo @ 0.17 per or $170 / mo.)

TOTAL MONTHLY EQUIPMENT EXPENSE : $ 315.00

 Phone System Technology

- Onsite AVAYA PBX - (this equipment was owned & had no support service contract, was maintained by staff)

  • Lease ( Although this system had a big capital expense we represent monthly costs at $ 0 dollars
  • Serivice Expenses
  •                                - Local Phone Services ( 10 Lines ) 484.69 / Mo.
  •                                - Long Distance Expenses ( North American Only $100 / Mo.

TOTAL MONTHLY PHONE EXPENSE : $ 584.69

Internet Connectivity

This orgnanization as MS App Developers had a large requirment for upload capacity and remote access to their server pushing data out to clients required a circuit with good upload ( MPLS Parrallel 10 / 10 Mbps )

  • 10 / 10 MPLS Circuit ( Non Burstable although setup under contract the contract had expired)

TOTAL INTERNET MONTHLY EXPENSE : $ 1200.00

 

TOTAL CURRENT MONTHLY EXPENSES : $ 2099.69

 

PROPOSED SAVINGS SOLUTIONS & UPGRADES 

 

TOTAL PROPOSED MONTHLY EXPENSES : $ 1692.11

Office Equipment Print & Remote Office Technology

Network Colour Printing with Scan to Sharepoint

  •  Xerox WC 6605 Print/Copy/Scan/Fax/ Scan to Desktop
  • 2 X Xerox WorkCenter 3215/NI Mono ( for a remote home office)

Hosted PBX Phone System ( Office Phone Anywhere)

12 Line Extensions with VVX 300 Polycom Phones

2 Conference Lines

Virtual Fax Line with Fax to Email

Voicemail to Email     

Free Long Distance 52 Countries

Internet Connectivity  

Managed Bonded Internet  - (Upgraded to 100 / 20 Mbps from 10 / 10 Mbps)

*Speed: 100/20 Mbps

Unlimited Bandwidth 

New Computing Equipment

QTY 3 - Microsoft Surface Devices with Accessories 

QTY 7- Apache Pro - 17.3" - Core i7 5700HQ

QTY 12 - ViewSonic VA2409 - LED monitor - 24“